Private Event Facilities

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Application & Fees

 

How to Apply

 
Applications are reviewed and processed on a first-come, first-served basis. Apply via:

  • Email at pavilion.rentals@cookcountyil.gov
  • Fax at 773-792-0539
  • In person at:
    • Volunteer Resource Center — 6100 N. Central Ave., Chicago, IL 60646 (Monday – Friday, 8:30 am – 4:30 pm)
    • General Headquarters & Permit Desk — 536 N. Harlem Ave., River Forest, IL 60305 (Monday – Friday, 8:30 am – 4:30 pm)

Call 773-792-0149 or email pavilion.rentals@cookcountyil.gov for additional information.
 
Download Application

 

 

General Requirements & Fees

 

  • Event hours can be scheduled from 9 am to 10 pm, Monday through Sunday.
  • A four-hour minimum booking is required for all rentals including event set up/take down time within that time frame. Events running longer than two-hours may require a more extensive set up/take down time frame.
  • A $25 application fee and 50% reservation fee must be paid upon booking or no later than 48-hours from receipt of invoice. If no reservation and/or application fee is received by the due date, requested date(s) will be released and the permit will be denied. Any remaining balances, including a $100 refundable security deposit, are due 30 days before the event date.
  • A detailed floor plan must be completed and submitted for all events at least 21 days prior to the scheduled event date. An additional $25 fee will be added to any event with more than one floor plan.
  • All individuals, groups and organizations must submit a Certificate of Insurance with Endorsement verifying comprehensive General Liability. Certificates w/Endorsements must be effective starting the first date of rental, insuring the district in the amount of $1,000,000.00 per occurrence. The Certificate and Endorsement must be submitted at least 21 days prior to the scheduled event date and must name the applicant as the insured. The Certificate and Endorsement must name the Forest Preserves of Cook County, 536 N. Harlem Avenue, River Forest, IL 60305 as an additional insured. See Appendix A in the application for a sample certificate.
  • A $10 per item fee applies to all special use items used outside the indoor rental space. See application for details.
  • Hourly rental fees vary by location.

 

 


 

Locations

 
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Dan Ryan Woods Pavilion

S Western Ave & W 87th St, Chicago, IL 60620 (map)

 

Versatility is the key word for the Dan Ryan Woods Pavilion. The wide open design can be arranged to suit a variety of affairs, functions and occasions. This pavilion can accommodate approximately 120 guests and is perfect for your next banquet, meeting, seminar, luncheon or reception. Additionally, the Dan Ryan Woods Pavilion has a smartly designed kitchen for light food preparation.

 

Availability Capacity Rental Fee Outdoor Event Space Fee
(Required Apr. 15 – Oct. 15)
Monday-Thursday 120 Cook County Resident: $77/hour
Non-resident: $102/hr
Cook County Resident: $61
Non-Resident: $67
Friday-Sunday 120 Cook County Resident: $102/hr
Non-resident: $128/hr
Cook County Resident: $61
Non-Resident: $67

 


 

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Mathew Bieszczat Volunteer Resource Center

6100 North Central, Chicago, IL 60646 (map)

 

This facility has long been an enjoyable meeting location and can be rented out for private parties, weddings, birthdays, communions, baptismal, and organizational meetings. It features an amply spaced room with a stage and an outdoor stone patio separated by a row of classic French doors. This room can accommodate up to 100 guests and has a smaller class room (40 guests) nearby which can be configured for a variety of uses as well.

 

This space is accented by beautiful high-wooden ceilings, superb acoustics and wood burning fireplace and is hidden in the Forest Preserves of Cook County overlooking the Edgebrook golf course.

Community Room

Availability Capacity Rental Fee
Monday-Thursday 100 Cook County Resident: $66/hr
Non-resident: $92/hr
Friday-Sunday 100 Cook County Resident: $87/hr
Non-resident: $112/hr

Classroom

Availability Capacity Rental Fee
Monday-Thursday 40 Cook County Resident: $20/hr
Non-resident: $51/hr
Friday-Sunday 40 Cook County Resident: $36/hr
Non-resident: $71/hr

Both Rooms

Availability Capacity Rental Fee Outdoor Event Space Fee
(Required Apr. 15 – Oct. 15)
Monday-Thursday 120 Cook County Resident: $86/hr
Non-resident: $143/hr
Cook County Resident: $61
Non-Resident: $67
Friday-Sunday 120 Cook County Resident: $123/hr
Non-resident: $183/hr
Cook County Resident: $61
Non-Resident: $67

 


 

 

Rolling Knolls Pavilion

11N260 Rohrssen Rd, Elgin, IL, 60120 (map)

 

The LEED-Platinum certified building includes a large meeting/event space that accommodates up to 80 guests and a smaller room for meetings that seats 20. Both rooms have easy access to the outdoor patio area on the ground level and a deck that overlooks a scenic lake offering a beautiful view. This facility is an enjoyable meeting location and can be rented out for private parties, weddings, birthdays, communions, baptismal and organizational meetings.

Large Room

Availability Capacity Rental Fee
Monday-Thursday 100 Cook County Resident: $77/hr
Non-resident: $102/hr
Friday-Sunday 100 Cook County Resident: $102/hr
Non-resident: $128/hr

Small Room

Availability Capacity Rental Fee
Monday-Thursday 25 Cook County Resident: $20/hr
Non-resident: $51/hr
Friday-Sunday 25 Cook County Resident: $36/hr
Non-resident: $71/hr

Both Rooms

Availability Capacity Rental Fee
Monday-Thursday 25 Cook County Resident: $97/hr
Non-resident: $153/hr
Friday-Sunday 25 Cook County Resident: $138/hr
Non-resident: $199/hr

 


 

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Swallow Cliff Woods Pavilion

IL Route 83 & US Route 45, Palos Township, IL 60646 (map)

 

Just north of the 100-foot bluff and popular fitness stairs, the Swallow Cliff Pavilion is perfect for any occasion. Built in 2016, this LEED Silver-certified facility provides an intimate setting for birthday parties, showers, classes and meetings.

 

In addition to the wood-burning brick fireplace, the Pavilion features a kitchen prep area, refrigerator/freezer and restrooms. The floor-to-ceiling windows on either side of the building open completely to allow a cool breeze or create an amazing indoor/outdoor experience.

 

*Shared patio is not part of rental space, the building does not feature air conditioning and parking is on a first-come, first-served basis.

 

Availability Capacity Rental Fee Outdoor Event Space Fee
(Required Apr. 15 – Oct. 15)
Monday-Thursday 40 Cook County Resident: $46/hr
Non-resident: $71/hr
Cook County Resident: $61
Non-Resident: $67
Friday-Sunday 40 Cook County Resident: $66/hr
Non-resident: $92/hr
Cook County Resident: $61
Non-Resident: $67

 


 

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Thatcher Woods Pavilion

8030 Chicago Ave, River Forest, IL 60305 (map)

 

This facility is anchored by a stone masonry traditional gas-lit fireplace which adds richness to the restoration of the entire facility. Two meeting rooms can be used either as a single space or two separate functions, which can accommodate approximately 120 or 80/40 guests accordingly. A convenient prep-type kitchen is on-site.

East Room

Availability Capacity Rental Fee
Monday-Thursday 80 Cook County Resident: $77/hr
Non-resident: $102/hr
Friday-Sunday 80 Cook County Resident: $102/hr
Non-resident: $128/hr

West Room

Availability Capacity Rental Fee
Monday-Thursday 40 Cook County Resident: $61/hr
Non-resident: $92/hr
Friday-Sunday 40 Cook County Resident: $92/hr
Non-resident: $117/hr

Both Rooms

Availability Capacity Rental Fee Outdoor Event Space Fee
(Required Apr. 15 – Oct. 15)
Monday-Thursday 120 Cook County Resident: $138/hr
Non-resident: $194/hr
Cook County Resident: $61
Non-Resident: $67
Friday-Sunday 120 Cook County Resident: $194/hr
Non-resident: $245/hr
Cook County Resident: $61
Non-Resident: $67

 


 

Refund & Cancellation Policy

 
All cancellation requests must be made in writing by the Applicant. Fees such as, but not limited to, application fee, special use items, Forest Preserves police hire-back and vendor fees are non-refundable and non-transferable. The Forest Preserves reserves the right to cancel the event at any location at its sole discretion upon giving 24 hours notice to Applicant. Such notice shall be in writing to the Applicant identified as the contact person. All cancellation requests by Applicants must be made in writing.
 
The Forest Preserves reserves the right to cancel any event due to poor weather and/or turf conditions prior to or on the day of an event that may result in excessive damage to Forest Preserves property or pose a risk to patrons. The Forest Preserves does not grant refunds to applicants for cancellations received due to inclement weather.
 

Cancellation Date Cancellation Fee
More than 6 months prior to event date 25% of total rental fee
1-6 months prior to event date 50% of total rental fee
Less than 1 month prior to event date 100% of total rental fee
Visit two of the treasures of the Forest Preserves of Cook County